This week I have tried to do something rather different: I have tried to take the many, many hours of training that I have learned while using ABBYY FineReader Free Download over the last four years and put it into a brief, simple article that would enable a first-time user of FineReader to get started with it. Unfortunately, training is a rather slow, painstaking process, but I believe there is a very, very fast way to do this: I’m going to use the AwesomeBar in Internet Explorer. I have my browser open right now, and I’m going to type in a few key words: ClickHere. Then I’m going to search for the word “ClickHere,” and you’ll see what happens. I clicked “here” for me, I clicked it for you, I clicked “here” again for you, and I clicked it for you again. Now, this is what you might like to do if you want to learn how to use FineReader. You just search for a word, and then you click that word to find out more about it. There are very, very few things you’ll ever have to “click through” in FineReader, and the most common action you can perform on a document is to create a shortcut. You can put a shortcut (a special kind of link) on the desktop or on your favorites or just to do it “manually,” you can go to the folder where you have your folder or the File menu and then click Add Shortcut.

FineReader has two editing tools you can use to fix OCR errors, and which you can enable or disable according to your needs. The first is the Page Previewer, which looks at every page of the document you’re working on, identifies the locations of any bad OCR, then indicates which characters you can’t read. You can then either just edit the text, or replace the OCR-in-error with your own copy of the text. The second tool is the Verification window, which looks at every string of text in your document and lets you verify or correct the OCR. For years, I’ve been using this to verify the page numbers and the page numbers of the table of contents; I just type the word, the little box highlights the number, and the page number is correct.

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FineReader now automatically adds page separators in PPT files. As usual, you can also manually add separators to the page in the output document. Additionally, FineReader 8.0 now allows you to search both input and output documents (and subparts) in one go.

When reading documents, FineReader is smart enough to automatically detect tables and display them in the output document in a table. This is a huge time-saver when you edit and create presentation documents. However, FineReader doesn’t display tables in the same way other presentation applications do. You can click on the table to enter edit mode, thus enabling you to edit the content of the table. You can also double-click on any table part in the table and drag it to a different location in the output document. When you save the table, the table data is stored in the output document in a table format that can be used by most word processors.

FineReader’s innovative Print-to-OCR feature automatically identifies and extracts text in PDF files, Word documents, and other print and online forms, such as print-to-web, Google Docs, Skype, social media, and other online form types. It can create editable files in the formats that are provided by Microsoft Office, Rich Text Format (RTF), and HTML. With Print-to-OCR, you no longer need to wait for the documents to be converted manually before extracting the text. In addition, FineReader allows you to extract text in all pages of the document in an uninterrupted process, even when the text is part of a table or when multiple pages are scanned in a combined PDF file.

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FineReader also has some very useful utilities. You can compare text and images between two or more PDFs; delete, rearrange, or add text blocks in one PDF; create indexes to alphabetize text strings; turn PDF pages into 1:1 image-duplication files; and import scanned pages into the PDF file. With an Index, you can search for specific text strings and mark them with a highlighter for quick access. There are three types of Index: Full Text, Short Text, and Image. The latter two types allow you to search for and highlight strings not only in words but also in whole lines, sentences, paragraphs, and blocks of characters.

FineReader’s only drawback is that it doesn’t have a built-in PDF viewer, so you have to use a third-party one to view the app’s edited files. But since most desktop PDF viewers show a lot of extra information that’s unavailable from the actual PDF file itself, it may not be worth the additional work to use FineReader.

Instead of wasting a lot of time calculating the differences between text in the document, FineReader instead highlights them in real time and lets you choose a text variant by clicking on it in the pane on the right.

Although FineReader offers a close-enough viewer for most types of scanned documents, I found it cumbersome, clumsy, and stupid for PDF documents. Rather than presenting the PDF file as a series of linked documents, FineReader displays its content in a single page, rendering it difficult to edit, navigate, or manipulate. In a slideshow view, where each page displays some of the entire PDF document, FineReader opens each page in a separate tab, making it impossible to scroll through the document in a single view.

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• Dual-option approach–FineReader uses an innovative dual-option technique to convert PDF files to Word, HTML and Excel. It accurately extracts text from the PDF files for enhanced productivity.
• Extract embedded text–FineReader preserves the layout of the original file, and extracts both embedded text and graphics.
• Text layer integrity–When extracting text, FineReader preserves the integrity of the text layer.
• Apply OCR–When extracting text, FineReader supports OCR.
• Automatic OCR–FineReader uses OCR as needed to complete conversion of simple to complex and dynamic PDF files.
• Automated document level TOC–Through one click, TOCs can be created for all the pages of a PDF file.
• Report PPD or PPT–Automatically generate a PDF file in one-click after converting a PDF file to a Word, HTML or XLSX format.

• Windows XP, Vista or Windows 7.
• 1.8 GHz Processor with 512 MB RAM.
• 200 MB free hard disk space.
• A web connection (no local file server is required).

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